Microsoft D365 Business Central Vs QuickBooks

Accounting is an integral part of any business. There is a wide array of accounting software in the market that companies use to manage their finances. Both QuickBooks and Microsoft Dynamics 365 Business Central are two globally recognized applications in this regard.

Speaking of a quick difference between the two, D365 Business Central is an all-in-one cloud-based ERP solution, whereas QuickBooks is not an ERP and only provides accounting functionalities and basic capabilities. 
In case you are a business and want to understand Microsoft Dynamics 365 vs QuickBooks, this blog can help you with that. Read on to learn about these popular software solutions in detail so you can make an informed decision.

What is Microsoft Dynamics 365 Business Central?

Microsoft Dynamics 365 Business Central delivers cloud-based business solutions for small and mid-sized organizations. It can optimize the entire business process and help businesses achieve desired results.

It combines finance, sales, supply chain, customer service, inventory, and production into a unified system that can be customized to cater to the specific needs of the businesses. Also, it can automate processes like payables, receivables, and financial reporting and even integrate applications.

Also, Business Central integrates with other Microsoft solutions, including Teams, Power BI, Microsoft Power Automate, and Power Apps. Interoperability and the ability to switch between multiple applications enable a frictionless workflow.

Dynamics 365 Business Central offers an extensive view of your business, providing real-time insights on every operational aspect. Business Central provides seamless customizations as users can add or remove any functionality tailored to their specific needs.

What is QuickBooks?

QuickBooks is a highly sought-after accounting and financial management software solutions. It offers a whole host of features to meet all the accounting requirements of mid and small-sized companies.  

This accounting software application tracks inventory, generates sales reports, and manages sales operations. Apart from accounting, it carries out multiple other tasks as well. It can pay bills, create invoices, generate reports, and print reports. It excels in managing inventory, payroll, tax filing, bank account tracking, and credit card processing.

QuickBooks is a cloud-based accounting solution that eliminates any need for specialized hardware installation at the workplace. It supports mobile apps which can help users handle and track finances on the move.

Key Features of QuickBooks

QuickBooks has the following features that help businesses streamline their operations.

Creating Invoices

Using QuickBooks, companies can build custom invoices out of the six pre-built invoice templates available. Companies can create logos and change colors as per the brand’s requirements. Also, users can set up automatic payment reminders, match payments to invoices, and accept payments.

Team Member and User Management

Using the Team member and user management feature, companies can add and remove users’ profiles. Businesses can assign specific roles to team members and monitor their performance, accuracy, and productivity.

In-built Tax Features and Expense Management

QuickBooks provides custom-made tools for expense tracking and management. Businesses can get key information like total expenses, total income, tax segregation, and total sales.

Using the accompanied mobile app, users can take pictures of the receipts, and the app automatically matches them against the existing payments. Using accounting features, users can streamline their tax-related issues. Also, it can eliminate tax-related errors and put proper tax reporting in place.

Key features of Microsoft Dynamics 365 Business Central

Microsoft Dynamics 365 Business Central includes a lot of modules to simplify your business. It has the following features:

Inventory Management

Business Central gives real-time visibility of the inventory items. It keeps track of the status of the products like in-stock availability, overstocking, in-transit, and out-of-stock availability.

Manufacturers can exploit this feature to eliminate overstocking or stock outs. Also, the users can gain a comprehensive picture of the items from initial receipts to ship date.

Centralized data

Dynamics Business Central integrates data from different sources and acts as a single source of truth. It offers a unique synergy to manage inventory, finance, sales, service, project, supply chain, production, and operations.

The unified data system results in multiple benefits, like eliminating data duplication between different business departments, preventing unnecessary costs on separate software licenses, and enhanced customizing options.

Seamless Integration with Microsoft Ecosystem

Microsoft Business Central can seamlessly integrate with other Microsoft products such as Microsoft 365—Outlook, SharePoint, Excel, Teams, and Word, Power BI, Copilot, and more. Easy integration across multiple applications helps users automate repetitive tasks which can further save human effort and time.

Besides, seamless integration can result in better coordination between sales, marketing, finance, and other departments. Also, businesses can gain a holistic view of the customers enabling their sales and customer support team to gain in-depth insights.

How Does QuickBooks Compare to Dynamics 365 Business Central?

QuickBooks is a widely used accounting software, however, Business Central is not limited to accounting only. It offers a whole range of features and tools to automate and streamline your entire business.

It combines the capabilities of CRM and ERP, which can take care of finance, HR, supply chain, accounting, sales, marketing, purchase, risk management, inventory, procurement, etc.

The scope of usage and target users vary for both solutions. Business Central gives a complete picture of the business while QuickBooks focuses on accounting, invoice generation, team management, and payroll.

Business Central provides a more scalable solution than its counterpart QuickBooks. This robust Dynamics ERP includes an extensive set of modules to cater to the diverse needs of businesses. Also, it comprises highly advanced functionalities and customizing options that can be suitable for modern businesses.

QuickBooks optimizes the financial domain of the business with features such as invoice creation, automatic payment reminders, expense tracking, bank reconciliation, and reporting.

Business Central includes a comprehensive financial management feature such as general ledger management, accounts receivable or payable, bank reconciliation, and financial reporting to simplify bookkeeping and perform accounting tasks.

In terms of audit trail and reporting, Business Central is more advanced as it can efficiently safeguard businesses against manual errors and data theft. Void transactions can be reversed in Business Central. Also, admins can easily track any changes as Business Central includes a robust user access control while QuickBooks has a limited audit trail feature.

QuickBooks Vs. Microsoft Dynamics 365 Business Central | Comparison

ParametersQuickBooks Business Central 
Features BasicAdvanced 
Customization Limited Advanced 
Audit trail Limited Advanced 
Multi-currency NoYes
Multi-lingual Yes, 6 Yes,30
Integrations  Multiple integrations with third-party apps Seamless integration with MS Suite 
Scalability  Designed for SMBs Fit for all sizes 
Mobile control  Only basic accounting tasks Full-fledged business management
Data security Basic security measures Advanced security measures 
Track business activity Basic Advanced
Real-Time Data AnalysisNo Yes
Price* Prices start at $30/monthPrices start at $70/month
Free version No, only 30-day trialNo, only 30-day trial
Customer support  Yes, Basic Yes, Advanced
* Prices tend to change basis new offers and discounts

How Can Dynamics Square Help? 

Meant for small and medium-sized businesses, Dynamics Business Central is a comprehensive cloud-based ERP system from Microsoft that can also help you manage processes related to sales, finance, supply chain, HR, CRM, and other departments.

As a Microsoft Gold Partner, we, Dynamics Square, assist businesses to automate, boost, and simplify their operations to help them achieve the intended revenue and accommodate their evolving requirements. 

Dynamics 365 Business Central (formerly Dynamics NAV) is a comprehensive online ERP system. It is designed and developed for small and medium-sized businesses (SMBs) and subsidiaries of large international groups.

With Business Central, small businesses across Canada can manage sales, finance services, supply chain operations, HR, Payroll, and other departments. 

Plus, companies from manufacturing industry can automate, accelerate, and simplify their processes to increase revenue and nurture scalability. 

Based on your business needs, our team can help you get the most suitable Dynamics 365 solutions at the best pricing and licensing options along with a free trial. Need our assistance? Contact Us now!


It all boils down to your business requirements. If your key focus is to improve your accounting, invoice generation, team management, and payroll, QuickBooks is the way to go. However, if you are a growing business and want to manage all essential aspects other than finance, Microsoft Business Central is the answer.

To learn more about Microsoft Dynamics 365 Business Central implementation, get in touch with us—a trusted Microsoft Dynamics Partner

Arish Siddiqui

Arish Siddiqui working with Dynamics Square and helps SMB/Enterprises in USA & Canada to use Dynamics 365 ERP/CRM, Power Platform and other Solutions with full of its capabilities which ultimately cut businesses costs and improve efficiency.


Join our newsletter

Engaging stories and exclusive data, designed for our best customers. We only send one issue each month, so we try to make it useful.


Book a Free Consultation

See How Dynamics Square Can Help Transform Your Business With Microsoft Business Applications.